Letter to Agency
Future Interns:
Depending upon your communications thus far with a potential internship site, it may be beneficial to write a letter to the agency with which you have applied. The purpose of this letter is to thank the agency for considering you, and to make sure that they are aware of the internship requirements. The following is a suggested format for the letter. Modify the contents to suit your specific situation.
Supervisor Name
Agency Name
Agency Address
City, State, Zip
Dear (Insert Supervisor's Name):
Thank you for considering participation in Texas A&M University's Recreation, Park and Tourism Sciences Internship Program. As a student intern, I look forward to serving (insert agency name) while improving my skills and knowledge of (tourism/municipal recreation/recreation administration...).
To fulfill my internship requirements, I am required to work a minimum of 400 hours, meet weekly with my supervisor, submit reports to my Faculty Advisor, and complete self-assessments at the mid-point and end of my internship.
Our program requires that supervisors provide all necessary training and orientation for the position, be available to direct the intern and answer their questions, provide written evaluations of the intern at the mid-point and end of the internship period, and discuss these evaluations with the student intern.
If you have questions regarding the internship program, please contact me or the RPTS internship coordinator (Susan G. Scott, Department of Recreation, Park and Tourism Sciences, TAMU 2261, College Station, TX 77843-2261; 979-845-5350; sscott@ag.tamu.edu ).
I look forward to hearing from you regarding this position. It is important that I notify the RPTS department of my internship plans at least one month prior to the beginning of the position. (NOTE: If you have already been offered the position, you can instead tell them you're looking forward to working with them.)
Sincerely,
(You)
(Complete address and telephone numbers, as well as your e-mail address.)